Password Management

We’ve discussed security a number of times already throughout this guide because remote teams need to be especially diligent keeping information safe.  Password management software is not only convenient, but also important for keeping passwords secure and in the right team members hands. 

Password Chaos Is Growing

The number of passwords we deal with is growing.  It’s impossible to simply remember them all, which leads to users storing passwords on notepads or spreadsheets which is both inconvenient and insecure.  It can be frustrating to have to look up passwords every time you log into a service.  It also becomes impossible to track who was given which passwords and which ones need to be updated.  This is especially problematic when members leave the team or new members join. 

Solution: Centralised Password Management and Team Access Controls

Password Management tools solve these problems.  When you sign up to a password management tool you are asked to create one master password which is used to access a vault which stores all other passwords securely in a central location.  Within this location passwords can be shared with other team members.  You can control who has access to which password.  Below is a screenshot of my LastPass vault which categorises passwords, I can enter each item, update it and control who has access.

Time Saving and Convenience

Another great feature of password managers like LastPass is the autofill fields.  LastPass has a browser extension that detects on a website when a user/pass is required and is able to autofill these fields for fast access.   The below screenshot shows what happens when I navigate to my WordPress website login page in my browser.  The LastPass extension detects the login fields and suggests possible user/pass options for me to autofill.  

There are a number of great tools on the market today, LastPass and 1password are the ones we are familiar with and both offer great low cost features.